<\/span><\/h2>\nYes, if certain requirements are met, they are recognized as having the same legal effect as paper contracts. This is stipulated in the Framework Act on Electronic Documents and Electronic Transactions, and the Labor Standards Act also permits methods of delivering electronic documents that satisfy the requirements set forth in the law.<\/p>\n
The creation history, signing process, and storage system must all be traceable.<\/strong>That is the key point. It means that instead of simply attaching and sending a document file, you must use a system that can record who signed it, when, and which version it is.<\/p>\nIf it is an employment contract Wage components, calculation method, payment method, prescribed working hours, holidays, annual paid leave<\/strong> Whether on paper or electronically, you must include all mandatory items without omission. Additionally, specifying the employment period, job duties, workplace, and break times is much more helpful in preventing disputes.<\/p>\n<\/span>Real problems caused by paper contracts<\/span><\/h2>\nWhy go out of your way to switch to electronic contracts? The practical inconveniences are quite significant. First, the time and cost involved in printing, distribution, and retrieval are substantial. In particular, if there are many branches or field workers, retrieval alone takes a considerable amount of time.<\/p>\n
There are also problems in terms of document management. Paper is There is a high risk of loss, damage, or omission.<\/strong>, Once lost, it is difficult to find again. Since it is managed manually, storage standards vary by person in charge, so it takes a considerable amount of time to locate a specific contract later.<\/p>\nEven if a company is small, managing diverse employment types increases the difficulty. If part-time, temporary, and day laborers are mixed in, there is a significant volume of contracts to process every month.<\/p>\n
<\/span>What changes with electronic contracts?<\/span><\/h2>\nIntroducing an electronic contract system brings three major changes. The first is You can check the contract details at a glance.<\/strong>That is the thing. Since you can track the dispatch status and signature completion status in real time, you can immediately see who hasn't done it yet.<\/p>\nThe second point is that signature history management is systematic. Since who signed, when, and which version was signed are all recorded, unsigned or omitted signatures can be prevented in advance.<\/p>\n
The third is document management and storage. Since documents are stored electronically, searching is fast, and the time spent finding necessary contracts is significantly reduced.<\/p><\/blockquote>\n
These changes collectively lead to shorter contract signing times, reduced risk of document loss, and improved convenience for storage and retrieval. For organizations with multiple personnel, the ability to monitor contract progress collectively is also a significant advantage.<\/p>\n
\n\n\n| division<\/th>\n | paper contract<\/th>\n | electronic contract<\/th>\n<\/tr>\n<\/thead>\n |
\n\n| Processing method<\/td>\n | Print \u2192 Distribute \u2192 Sign \u2192 Retrieve \u2192 Scan \u2192 Archive<\/td>\n | Send Online \u2192 Sign \u2192 Auto Save<\/td>\n<\/tr>\n |
\n| time taken<\/td>\n | It takes a few days to a week for the recovery to be completed.<\/td>\n | Available immediately after sending<\/td>\n<\/tr>\n |
\n| Document Management<\/td>\n | Risk of loss or damage, search time required<\/td>\n | Systematic storage, fast retrieval<\/td>\n<\/tr>\n |
\n| Mobile support<\/td>\n | impossibility<\/td>\n | Sign anytime, anywhere on your smartphone<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n |